Since earlier this morning, there have been some outage issues with Google Apps. While Google is normally very reliable, this is a clear instance that shows they are not entirely perfect. And while we are confident that in the long-run, we will get our data back, right now we can’t access any of our Gmail, Google drive, Google docs, calendar, contacts, or sites.
How might this be affecting you? Here are five scenarios where accessing your information NOW is necessary. In an instance where Google is down, the only way you could do so is through a service like Backupify.
- You have a meeting later today with a potential investor, but can’t access your pitch presentation in Google docs.
- You’re standing at the airport trying to remember which airline you are flying and can’t access your confirmation email.
- You think you are supposed to meet a customer today, can’t remember when, but can’t check your calendar.
- Your co-worker needs the phone # of a new client, but you can’t access your contacts to find it.
- Your CEO sent you an important report and asked you to download and print it for the morning meeting.
Backup your data now, so that even if you don’t lose it forever, you can access it anytime.
Yesterday, it was announced that Malaysia will adopt Google Apps for Education for over 10 million students, teachers, and parents throughout the country. They have followed in the footsteps of the Philippines who uses Google Apps to connect 45,000 schools, 200 divisions, and 600,000 staff across more than 7,000 islands. We were thrilled to find this out as the expansion of people using the cloud means our ability to help protect their data has grown as well. So the big question in our head is – will the government of Malaysia back up its Google Apps data?
The problems around not backing up data are slightly different in education than they are outside of it. Although user error remains the biggest culprit of data loss, there are particular instances specific to the education world that should be considered. For instance, if a student is studying for an exam, but she can’t find her last few weeks of notes. Or if a teacher is preparing for tomorrow’s class but misplaced his lesson plan. We have even heard a story where a student wasn’t going to meet his deadline for an important paper. He then purposefully deleted his Google doc and claimed to the teacher that “Google ate his homework”. All these types of instances specific to Education raise the need for cloud backup even higher.
The solutions, luckily, are the same: having a reliable automated daily backup like Backupify to ensure instances, however seemingly silly, do not disrupt the natural flow of classroom learning. So, we encourage the Malaysian government to back up its data, as that’s an entire country’s worth of educational information that it can otherwise lose.
We are excited to announce our Backupify for Google Apps Spring Release (even though our local Boston weather refuses to accommodate our theme). This release is blooming with updates across all plans (Professional, Enterprise and Enterprise +) with increased restore & export functionality, enhanced security and unlimited storage.
This release is timely, as articles about the risks of moving data to the cloud and using BYOD highlight the need for a backup strategy. In addition, Symantec’s report entitled “Avoiding the Hidden Costs of the Cloud”, confirms these risks finding in their survey of 3,000+ companies that over 40% of businesses using SaaS have experienced data loss.
Backupify’s Spring Release focuses on the needs of large organizations, with new features including:
Full Domain Export allows administrators to download a full copy of their domain data, for a nominal fee. Whether responding to eDiscovery requests or satisfying internal requirements with an on-premise copy, the full domain export is a simple way to have your entire domain exported in a consumable format.
Configurable Data Retention provides administrators with the ability to set a customized email retention period. This feature allows customers to respond to specific legal retention requirements or internal archiving policies.
Batch Import of Users gives administrators the flexibility to upload groups of users they want backed up – for example: by Organizational Unit (OU). This feature makes is easy to deploy Backupify for Google Apps across large organizations, and simplifies ongoing user management.
Restore and Export Folder Hierarchy allows users to keep their organizational structure intact when restoring or exporting an entire account.
Google Sites Restore gives both end-users and administrators the ability to restore items back to their Google Sites accounts quickly and easily.
Unlimited Storage on all per-user accounts enables our customers to scale their protection as the data in their Google Apps accounts grow. We also created FreeSpace to help manage Gmail inboxes as they reach google’s strict 25GB storage limit.
SSAE/SOC2 Type I audit certifies that Backupify adheres to the AICPA Service Organization Control Trust Services Principles, Criteria, and Illustrations for security, availability, processing integrity, confidentiality, and privacy. This audit report provides all of our customers the peace of mind that Backupify is always striving for the highest standards in security.
Our Spring Release emphasizes Backupify’s commitment to building the leading Enterprise SaaS backup as measured by security, reliability and functionality. As always, we welcome feedback from our customers to identify what should be in our next release.
Not Backing Up Your Data is Like:
- Driving 80 mph on The Death Road in Bolivia.
- Diving in Australia’s Shaft Sinkhole without an oxygen tank.
- Putting all your money on the craps table in Vegas.
- Sky diving in Switzerland without a parachute.
- Performing in a trapeze show without a net.
- Running with the bulls in Pamplona. Or anywhere.
Want to live dangerously? Fine. We just gave you a bunch of things to add to your bucket list. But we’ll be here in case you actually live through it…and want to protect your data.
Last week, we wrote about the assumed relationship between Big Data and innovation, and highlighted that there is an important analytical step necessary to move from the former to the latter.
The Wall Street Journal recently had a similar insight, that “companies are finding that big data doesn’t necessarily translate into easy success”. They put out a list of 5 mistakes enterprises make with big data and how to avoid them. They are:
Data for Data’s Sake: where companies try to follow the trend of Big Data without first considering the larger goal and objectives.
Talent Gap: the shortage of employees with data analysis skills
Data, Data Everywhere: the failure to properly organize large sums of data
Infighting: internal disputes over which department or who owns the data
Aiming Too High: the paralysis that results from taking on too large of initiatives
We generally agree that these are mistakes that companies can easily make. But the Wall Street Journal failed to consider one other very important mistake that companies find out about only after it’s too late. And that is what we think should be the 6th mistake in the list: the frequent failure to back up data.
As a backup service for cloud-based apps like Google Apps and Salesforce, we certainly care about the larger topics of data security, data integrity, and securing information. And with the trend towards Big Data, we’re eager to initiate the conversation about the importance of securing all data (big and small) and backing it up to prevent losing information.
So what do you think? Should companies beginning Big Data initiatives use their current backup systems to protect their information? Do you know of any available solutions that can mitigate the risk of data loss? Let us know in the comments below.